Constructing military correspondence. AVCCC Mid 2022-10-20

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Military correspondence refers to the written communication that occurs within the military organization. It includes a wide range of documents, such as orders, reports, memos, and letters, that are used to convey information, instructions, and decisions within the military. The construction of military correspondence is an important aspect of military operations as it ensures that information is conveyed clearly and accurately, and that orders and instructions are followed properly.

There are several key elements to consider when constructing military correspondence. First, it is important to use clear, concise language that is easy to understand. Military documents often contain complex information and technical terms, so it is important to use language that is clear and direct. Avoid using jargon or unnecessary words, as this can make the document harder to understand and may lead to confusion or misunderstandings.

Second, military correspondence should be organized in a logical, hierarchical manner. This means that the most important information should be placed at the beginning of the document, with supporting information following in a logical sequence. The document should also be divided into clearly labeled sections, with headings and subheadings used to help the reader navigate the content.

Third, it is important to use proper formatting when constructing military correspondence. This includes using appropriate font sizes, margins, and line spacing, as well as following the correct format for dates, times, and addresses. Proper formatting helps to make the document easy to read and understand, and also helps to convey a sense of professionalism and attention to detail.

Fourth, military correspondence should be properly signed and dated. This helps to ensure that the document is authentic and that the information contained within it can be traced back to its source. It is also important to include the appropriate routing information on the document, such as the names of the sender and recipient, as well as any relevant attachments or enclosures.

Finally, it is important to proofread and edit military correspondence carefully before sending it. This ensures that the document is free of errors and that it conveys the intended information clearly and accurately. It is also a good idea to have someone else review the document to catch any errors or omissions that may have been missed.

In conclusion, constructing military correspondence is a critical aspect of military operations. By using clear, concise language, organizing the content in a logical manner, following proper formatting guidelines, and proofreading and editing carefully, military personnel can ensure that their written communication is effective and accurate.

Written Communication webapi.bu.edu

constructing military correspondence

Purpose This regulation prescribes Department of the Army DA policies, procedures, and standard formats for preparing and processing Army correspondence. Using boldface and italic type for emphasis Use boldface or italic type to emphasize a specific or important fact. Which Army writing component is defined as employing a pattern to present your ideas and provide support to them in a document? Memorandum of agreement MOA. Addressing Address correspondence and envelopes as prescribed in AR 25—51 and chapter 5 of this regulation. The text may contain passive voice, misspellings, grammatical errors, etc. This regulation establishes thority to approve exceptions or waivers trative Assistant to the Secretary of the three forms of correspondence authorized to this regulation that are consistent with Army SAAA , 105 Army Pentagon, for use within the Army: a letter, a mem- controlling law and regulations.

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L330, The Army writing style. WITH CHANGE webapi.bu.edu

constructing military correspondence

Key conditions: forces available have less mobility than the enemy, there is enough time to organize the position. When referencing public laws, include the name, public law number, section, statute number, and date, for example: 1 National Environmental Policy Act of 1969, Public Law No. Restrictions to this regulation This regulation has been made as complete as possible to avoid issuing additional instructions. Make copies after the original has been signed and dated. No set number of lines is required between the seal and the address. Show the suspense date s two lines above the date line, in bold, and in the body of the memorandum in one of the following formats: 5 January 2018, 5 Jan 18 or 5 Jan 2018 date stamps only. Do not use military acronyms when writ- ing to individuals or organizations outside of DoD.

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AVCCC Mid

constructing military correspondence

Do not create more than four subparagraphs. Military personnel will use their full grades for example, lieutenant general, major general, captain, and sergeant first class in letters. On occasion, one-paragraph correspondence requires subparagraphs. Headquarters, Department of the Army HQDA principal officials and commanders or heads of Army com- mands ACOMs , Army service component commands ASCCs , direct reporting units DRUs , installations, activi- ties, and units will supervise and manage correspondence within their agencies or commands and will actively support effective Army writing by enforcing prescribed standards for all Army personnel. Use The letter is used for correspondence addressed to the President or Vice President of the United States, members of the White House staff, Members of Congress, Justices of the Supreme Court, heads of departments and agencies, State Governors, mayors, foreign government officials, and the public.

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AR 25

constructing military correspondence

The ZIP+4 code will be used on all letter- head. Precede the suspense date with S: for example, S: 13 March 2020 or S: 13 Mar 20. Number and attach all enclosures in the same order they are mentioned in the body of the correspondence. Attachments to enclo- sures are referred to as enclosures to enclosures for example, enclosure 3 to enclosure 2 , if necessary. Follow Army recordkeeping requirements in accordance with AR 25—400—2.

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(PDF) Constructing the Military Hero

constructing military correspondence

What are the main features of business correspondence? Do not use it when addressing Army correspondence. For memorandums, use computer-generated letterhead for the first page and plain white paper for continuing pages. The Army writing style requires this correspondence to be effective in communicating your ideas and thoughts in a concise, organized, and main point first format to your target audience. Standards for Army writing a. Major Components The military letter has three 3 major components — heading, body, and close.

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CES Foundation Course

constructing military correspondence

The first two digits represent the hour after midnight and the last two digits represent the minutes. You may be called upon at any time to perform action officer tasks of preparing various types of military correspondence. See chapter 6 and appendix D of this regulation for examples. Army serve, unless otherwise stated. Some examples are the name of an individual, military grade, primary military occupational specialty, contract number, or bill of lading number.

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What is a correct rule for constructing military correspondence?

constructing military correspondence

Type or stamp the day, month, and year on the memorandum flush with the right margin. The pro- ponent may delegate this approval author- ity, in writing, to members of the Senior. See AR 25—30 and DA Pam 25—40 for preparing an ALARACT message. If the address extends more than one line, indent the second line ¼ inch. Do not use internal distribution formulas for correspondence external to your command or installation see AR 25—51. The basic text will generally contain, but is not limited to, the following categories: a References. In step three of the five step composite risk management process, you will develop one or more controls that either eliminate the hazard or reduce the risk of a hazardous incident occurring.

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SSD1 Mod 1 Flashcards

constructing military correspondence

Memorandum for record a. Standardize the preparation and dissemination of correspondence. ELO3: Identify the general rules for constructing military correspondence. The pro- Washington, DC 20310—0105. Do not show the number of enclosures or list them.

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